Picnic Day: Business Director

Contact Information

Name: Jacquelyn Kong

Phone: 752-6320

Email: chair@picnicday.ucdavis.edu

You can visit the Picnic Day website to learn more about them.

Description

Payrate: $600 Stipend

Payrate Stipend: No

Work Study: No

Resume Required: Yes

Options: none

Term

Hours per Week: 7-10 hrs/wk

Start Date: Sept. 24, 2013

End Date: June 30, 2014

Logistics

Job Number: 0004-0238-2013

Last Date to Apply: Aug. 20, 2013

Purpose

Maintains and oversees (with the Chair) the ASUCD budget for Picnic Day.

Duties

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Coordinates purchase orders, reimbursements, recharges, reviews monthly budget statements and other business functions. Advises Chair on budget matters. Works with the Vice Chair in drafting and sending out letters and sponsorship packets to businesses requesting sponsors to support Picnic Day. Also, coordinates with Vice Chair on ordering office supplies, T-shirts, sweatshirts. Oversees the coordination of Grandstand and Ice-cream social tickets. Coordinates staffing and volunteers for info booths on the day of. Coordinates training for board about business processes and procedures. Coordinates all Campus Food Vendors and the hiring of student employees for the vendor. Attends bi-monthly meetings with ASUCD controller and ASUCD Business Manager to work on the budget. After Picnic Day, assists the Chair in preparing the budget for the following fiscal year. Prepares end-of year report. Attends weekly Board meetings. Takes minutes at weekly board meetings and sends them to board via email. Holds mandatory office hours 7-10 per week.

Skills

1. Organizational skills
2. Communication skills
3. Time-management skills

Supplemental Questions

  1. Please list previous work history and volunteer experience.
  2. Describe why you are qualified for this position and how it relates to your interests.

Approved ___________________________________________________________________________ Date ____________________________

All student assistant positions are subject to all entitlements in Policy & Procedures for Staff Member (PPSM). See PPSM Policy & Procedures 3, Exhibit A and Exhibit B. Volunteer positions are subject to all entitlements in Policy & Procedure Manual 380 – Section 08, Volunteer Services. UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) is strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.