Contact Information

Name: RoseMarie Romano

Phone: 530-752-2877

Email: rromano@ucdavis.edu

Description

Payrate: $11.50/hr

Payrate Stipend: No

Work Study: No

Resume Required: Yes

Options: n/a

Term

Hours per Week: 10-12 hrs/week

Start Date: ASAP

End Date: Indefinite

Logistics

Job Number: 0009-2619-2018

Last Date to Apply: April 19, 2018

Purpose

This position is located in the basement of South Hall. The Administrative Office Clerks have duties including accounts payable, pass distribution, pass sale money collection, billing, record-keeping, and assisting the Administrative Assistant. The position is opened until filled and we will notify all applicants appropriately.

UNITRANS IS AN EQUAL OPPORTUNITY EMPLOYER

Duties

As a part of ASUCD, you agree to subscribe to the ASUCD Newsletter.

MUST BE AVAILABLE TO WORK SUMMERS AND BREAKS  (Definitely June and July & Winter Break; time off negotiable around fiscal year end and audit schedules)

Daily

• Collect mail and shop paperwork - date stamp, and sort appropriately

• Code and process all received paperwork with correct accounts

• Copy and deliver approved invoices to ASUCD for processing.

• Update Excel spreadsheets for proper record keeping, filing away paperwork as necessary

• Contact shopkeeper, Accounts Receivable Department, or vendors to troubleshoot basic discrepancies on invoices and orders

• Provide back-up support to office clerks in the Business Office

Weekly

• Collect money from pass sales from Uni-1 and other outlets around Davis; deliver to ASUCD

• Keep records of the cash fare receipts from daily bus vault deposits

Monthly

• Prepare, distribute, and log Unitrans Bus Passes to various selling locations in Davis

• Record all types of Regional Transit bus passes received from bus vaults and return Yolobus passes as appropriate

• Go through all statements and DaFis to ensure payments were made

• Assist on special projects with Administrative Assistant as needed

As part of your employment, you are required to subscribe to the ASUCD newsletter.

Skills

1. Ability to prioritize work assignments

2. Ability to complete work assignments with limited supervision and to seek advice and direction when the assignment and/or instructions are unclear

3. Ability to pay close attention to detail, including the maintenance of a well-organized record-keeping system

4. Ability to follow Unitrans and University policies procedures

5. Ability to work with basic office equipment, including desktop computers, phone systems, copy/scan machine, fax, etc.

6. Ability to work with or learn Microsoft Excel and Word

7. Ability to work well with money and numbers

8. Ability to work well in an active office with constant interruptions

9. Have a Class C driver’s license or another way of distributing passes off campus

10. Have good to excellent customer service skills

11. Must be available to work summer and breaks (Most importantly, June and July)

LEARNING OUTCOMES:

1. Develop management and interpersonal skills and gain experience talking to many different kinds of people.

2. Become more organized and punctual.

3. Work in a friendly, comfortable environment.

4. Hours are flexible.

5. Become a part of the Unitrans family and make friends for life.

Supplemental Questions

1. Please list previous work history and volunteer experience.
2. Describe why you are qualified for this position and how it relates to your interests.
3. Please briefly discuss the role of the UC Davis Principles of Community in the workplace and your understanding of diversity and cultural competency.