Unitrans: Administrative Office Clerk

Contact Information

Name: Teri Sheets

Phone: 530-752-2877

Email: tmsheet@ucdavis.edu

You can visit the Unitrans website to learn more about them.

Description

Payrate: $12.50/hr

Payrate Stipend: No

Work Study: No

Resume Required: Yes

Options: n/a

Term

Hours per Week: 10-12 hrs/week

Start Date: ASAP

End Date: Indefinite

Logistics

Job Number: 0009-3196-2019

Last Date to Apply: April 24, 2019

Purpose

This position is located in the basement of South Hall. The Administrative Office Clerks have duties including accounts payable, pass distribution, pass sale money collection, billing, record-keeping, and assisting the Administrative Assistant. The position is opened until filled and we will notify all applicants appropriately.

The successful candidate may hold this position through expected graduation date based on satisfactory performance in the position.

Unitrans is an equal employment opportunity.

Duties

As a part of ASUCD, you agree to subscribe to the ASUCD Newsletter.

  1. Must be available to work summers and all breaks
  2. Daily
    1. Collect mail and shop paperwork - date stamp, and sort appropriately
    2. Code and process all received paperwork with correct accounts
    3. Copy and deliver approved invoices to ASUCD for processing.
    4. Update Excel spreadsheets for proper record keeping, filing away paperwork as necessary
    5. Contact shopkeeper, Accounts Receivable Department, or vendors to troubleshoot basic discrepancies on invoices and orders
    6. Provide back-up support to office clerks in the Business Office
  3. Weekly
    1. Collect money from pass sales from Uni-1 and other outlets around Davis; deliver to ASUCD
    2. Keep records of the cash fare receipts from daily bus vault deposits
  4. Monthly
    1. Prepare, distribute, and log Unitrans Bus Passes to various selling locations in Davis
    2. Record all types of Regional Transit bus passes received from bus vaults and return Yolobus passes as appropriate
    3. Go through all statements and DaFis to ensure payments were made
    4. Assist on special projects with Administrative Assistant as needed

Skills

SKILLS AND REQUIREMENTS:

  1. MUST have an expected graduation date of no sooner than June 2020
  2. Ability to prioritize work assignments
  3. Ability to complete work assignments with limited supervision and to seek advice and direction when the assignment and/or instructions are unclear
  4. Ability to pay close attention to detail, including the maintenance of a well-organized record-keeping system
  5. Ability to follow Unitrans and University policies procedures
  6. Ability to work with basic office equipment, including desktop computers, phone systems, copy/scan machine, fax, etc.
  7. Ability to work with or learn Microsoft Excel and Word
  8. Ability to work well with money and numbers
  9. Ability to work well in an active office with constant interruptions
  10. Have a Class C driver’s license or another way of distributing passes off campus
  11. Have good to excellent customer service skills
  12. Must be available to work summer and breaks (Most importantly, June and July)

LEARNING OUTCOMES:

  1. Develop management and interpersonal skills and gain experience talking to many different kinds of people.
  2. Become more organized and punctual.
  3. Work in a friendly, comfortable environment.
  4. Hours are flexible.
  5. Become a part of the Unitrans family and make friends for life.

Supplemental Questions

  1. Please list previous work history and volunteer experience.
  2. Describe why you are qualified for this position and how it relates to your interests.
  3. Please briefly discuss the role of the UC Davis Principles of Community in the workplace and your understanding of diversity and cultural competency.

Approved ___________________________________________________________________________ Date ____________________________

All student assistant positions are subject to all entitlements in Policy & Procedures for Staff Member (PPSM). See PPSM Policy & Procedures 3, Exhibit A and Exhibit B. Volunteer positions are subject to all entitlements in Policy & Procedure Manual 380 – Section 08, Volunteer Services. UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) is strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.