Picnic Day: Operations Director

Contact Information

Name: Amanda Portier

Email: chair@picnicday.ucdavis.edu

You can visit the Picnic Day website to learn more about them.


Payrate: Volunteer w/One-Time Stipend of $1100.00 paid after completion of duties. (pending budget approval - refer to budget for weeks paid)

Payrate Stipend: Yes

Work Study: No

Resume Required: Yes

Options: n/a


Hours per Week: Varies between approx.10-15 hrs/wk depending on individual circumstances. Hours beyond specified hours per week are considered volunteer educational experience.

Start Date: Sept. 16, 2021

End Date: June 5, 2022


Job Number: 0004-4363-2021

Last Date to Apply: Aug. 23, 2021


Organize and coordinate logistical/operations needs and set-ups for Picnic Day.


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  • Plan Picnic Day kick-off with Vice Chair and Chair.  
  • Reserve rooms per request of Directors.
  • Organize and coordinate vehicles, stages and stairs, tables, chairs, fencing, water hookups, recycling, solid waste, tents, field use, porta-potties, etc.
  • Collaborate with Facilities Services, MU, Grounds, Recycling, and Custodial Departments.
  • Serve as the liaison between Picnic Day and Facilities; attend regular Facilities Services meetings.
  • Prepare schedule and volunteers for setting-up and taking down and returning stages, tents, picnic area, tables, chairs, fencing, signs, etc., throughout pre-week and on Picnic Day
  • Create table/chair checkout system 
  • Hire Assistant Directors, hold weekly office hours, attend weekly board meetings, and prepare end of year report.
  • Identify food trucks, menus, and potential locations.
  • Coordinate food truck expanded committee
  • Mobility support: explore opportunities for elderly, etc. to get around campus.
  • Submit info to graphics for SOE
  • Secure commission payment
  • Coordinate needed signage


  • Organized
  • Communication skills 
  • Dependable
  • Punctual
  • Time management
  • Responsible 
  • Respectful

Supplemental Questions

  1. What do you hope to accomplish as Operations Director? (200 words max)
  2. Describe why you are qualified for this position and how it relates to your interests.
  3. Please briefly discuss the role of the UC Davis Principles of Community and your understanding of diversity and cultural competency.
  4. Please list previous experience as it pertains to the position.

Approved ___________________________________________________________________________ Date ____________________________

All student assistant positions are subject to all entitlements in Policy & Procedures for Staff Member (PPSM). See PPSM Policy & Procedures 3, Exhibit A and Exhibit B. Volunteer positions are subject to all entitlements in Policy & Procedure Manual 380 – Section 08, Volunteer Services. UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) is strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.