Coffee House: Human Resources Student Manager

Contact Information

Name: Mariah Freitas


You can visit the Coffee House website to learn more about them.


Payrate: $17.00/hr

Payrate Stipend: No

Work Study: No

Resume Required: Yes

Options: N/A


Hours per Week: Varies between approx. 17-19 hrs/wk depending on individual circumstances.

Start Date: June 21, 2022

End Date: Indefinite


Job Number: 0014-4904-2022

Last Date to Apply: June 16, 2022


ASDS is looking for 3 motivated, qualified students to take on the role of Human Resources Student Managers. The Coffee House and Satellite Operations are unique, primarily student-staffed food service operations focused on offering sustainable, made-from-scratch menu items to the UC Davis community.

The students selected for the role of Human Resources Student Managers should have an understanding of all AS Dining Services personnel policies, specifically hiring, training, and scheduling policies. Although not required, it is preferred that applicants have experience with the Coffee House, or any Food Service, HR, Administrative, Data Entry experience. The Human Resources Student Managers should be able to demonstrate excellent oral and written communication skills, abundant attention to detail, and the ability to manage their time effectively.

The students in the role of Human Resources Student Managers will be expected to set a strong moral and ethical example for their peers, work independently and effectively to achieve goals, and to communicate with the AS Dining Services management team on a regular basis in order to ensure all personnel actions are completed as needed.

The student selected will finish their time as Human Resources Student Manager having gained broad experience in various aspects of food service management, including hiring, scheduling, record keeping, and staff relations.


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Under guidance of career management:


  • Compile applications for all entry-level employee positions
  • Notify applicants of results and relay important on-boarding information
  • Assist with scheduling orientation, training shifts, and meetings for new hires
  • Track required paperwork and ensure trainings are attended and completed by all newly hired employees


  • Assist with attendance, scheduling, shift coverage using scheduling software 'When I Work'
  • Contact employees to request availability prior to scheduling
  • Work closely with Student Employment Coordinator to fill employee schedule
  • Complete all schedule changes on WIW, posting important messages in the appropriate workchat channels

Record Keeping

  • Maintain personnel databases up-to-date
  • Daily checklists, late shift/missed shift points, food handler cards, etc.
  • Maintain and complete payroll on a bi-weekly basis

Staff Relations

  • Act as a liaison between Student Managers and Supervisors
  • Participate in Management Team meetings, discussions, and decision making


  • Coordinate with Human Resources Student Managers at the Coffee House/Satellite Operations for administrative consistency
  • Administrative tasks
  • Print area schedules, inventory office supplies, social media, PMIX oversight
  • Prepare paperwork for promotions


  • Must be available to train at LEAST two weeks during SS1 & SS2 OR September 5-16th, 2022
  • Must be available for two morning shifts each week during Fall Quarter 2022
  • Able to work 17—19 hours per week*
  • Excellent verbal and written communication skills
  • Excellent attention to detail
  • Excellent time management skills
  • Ability to work independently
  • Must have displayed an excellent work ethic and a high moral standard as an ASDS team member preferred
  • Ability to maintain confidentiality

*Weekly schedule will vary

Supplemental Questions

  1. Describe why you are qualified for this position and how it relates to your interests.
  2. Please briefly discuss the role of the UC Davis Principles of Community  and your understanding of diversity and cultural competency.
  3. Please list previous experience as it pertains to the position.
  4. At the Coffee House, we value the uniqueness of each member of our community.  What will you bring to the Coffee House culture? What do you hope to get from this job?
  5. Describe a time you have gone above and beyond your responsibilities to get something done, whether at a job, in school, or in your personal life.
  6. What do you think we are looking for in a Coffee House employee and how do you exemplify these characteristics?

Approved ___________________________________________________________________________ Date ____________________________

All student assistant positions are subject to all entitlements in Policy & Procedures for Staff Member (PPSM). See PPSM Policy & Procedures 3, Exhibit A and Exhibit B. Volunteer positions are subject to all entitlements in Policy & Procedure Manual 380 – Section 08, Volunteer Services. UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) is strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.