Unitrans: Administrative Office Clerk

Contact Information

Name: Teri Sheets

Email: tmsheets@ucdavis.edu

You can visit the Unitrans website to learn more about them.

Description

Payrate: $16.00/hour

Payrate Stipend: No

Work Study: No

Resume Required: Yes

Options: N/A

Term

Hours per Week: 10-12 hours/week

Start Date: ASAP

End Date: Indefinite

Logistics

Job Number: 0009-4932-2022

Last Date to Apply: July 4, 2022

Purpose

This position is located in the basement of South Hall. The Administrative Office Clerks have duties including accounts payable, pass distribution, pass sale money collection, billing, record-keeping, and assisting the Administrative Assistant. The position is opened until filled, and we will notify all applicants appropriately.

The successful candidate may hold this position through the expected graduation date based on satisfactory performance in the position.

We will be hiring for two positions.

Unitrans is an equal employment opportunity.

Duties

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  • Greets customers/vendors in person or by phone, answers questions, looks up data, analyzing the account/s, etc.

  • Create, edit, and or update letters, brochures, and other correspondence

  • Compile and/or analyze data from various sources

  • Complete hardcopy forms and data entry tasks on PC applications

  • Data Entry

  • Write and respond to emails and phone calls.

  • Transaction records file management (e.g., accounts payable, accounts receivable, deposits)

  • Perform entry-level bookkeeping duties, including receiving and recording monetary transactions

  • Gathering, filing, and coding data

  • Prepare and review University purchasing forms

  • Create, edit, and or update invoices, letters, brochures, and other correspondence

  • Writing receipts and receiving cash boxes

  • Cash and credit card handling

  • Order supplies

  • Word processing and/or data entry into spreadsheets as required

  • Make local deliveries and pick-ups on and off-campus

  • Attend training sessions and staff meetings

  • Assist in training of other student employees

  • Perform miscellaneous duties as directed

Skills

  1. MUST have an expected graduation date of no sooner than June 2024

  2. Ability to prioritize work assignments

  3. Ability to complete work assignments with limited supervision and to seek advice and direction when the project and/or instructions are unclear

  4. Ability to pay close attention to detail, including the maintenance of a well-organized record-keeping system

  5. Ability to follow Unitrans and University policies procedures

  6. Ability to work with essential office equipment, including desktop computers, phone systems, copy/scan machines, etc.

  7. Ability to work with or learn Adobe DC, Microsoft Excel, and Word

  8. Ability to work well with money and numbers

  9. Ability to work well in an active office with constant interruptions

  10. Have a Class C driver’s license or another way of distributing passes off campus

  11. Have good to excellent customer service skills

  12. Must be available to work summer and breaks (Most significantly, June and July)

Supplemental Questions

  1. Please list previous experience as it pertains to the position.
  2. Describe why you are qualified for this position and how it relates to your interests.
  3. Please briefly discuss the role of the UC Davis Principles of Community  and your understanding of diversity and cultural competency.

Approved ___________________________________________________________________________ Date ____________________________

All student assistant positions are subject to all entitlements in Policy & Procedures for Staff Member (PPSM). See PPSM Policy & Procedures 3, Exhibit A and Exhibit B. Volunteer positions are subject to all entitlements in Policy & Procedure Manual 380 – Section 08, Volunteer Services. UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) is strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.