Whole Earth Festival: Crafts Booth Coordinator (2)

Contact Information

Name: Madeline Dei Rossi

Email: directors@wef.ucdavis.edu

You can visit the Whole Earth Festival website to learn more about them.


Payrate: $15.50/hr

Payrate Stipend: No

Work Study: No

Resume Required: Yes

Options: N/A


Hours per Week: 5 hours/week (refer to budget for weeks and hours paid)

Start Date: Jan. 9, 2023

End Date: June 1, 2023


Job Number: 0021-5069-2022

Last Date to Apply: Oct. 30, 2022


The Crafts Booth Coordinator will select vendors for the festival and submit all required paperwork to the university, as well as direct and manage booth set-up before and during the festival.

The Whole Earth Festival began in 1969 as a small art class project (“Art Happening”) on the UC Davis Quad to teach community members about activism, wellness, and environmental sustainability in an interactive and creative way. Following the United Nations’ recognition of Earth Day in 1970, the event was renamed as the “Whole Earth Festival” and has since evolved into an enormous, free, student-run event, attracting over 30,000 visitors annually on Mother’s Day Weekend. 


As a part of ASUCD, you agree to subscribe to the ASUCD Newsletter.

  • Publicize applications for the festival
  • Collaborate with Publicity Coordinator to post application period on social media
  • Secure all necessary equipment for booth set-up by proving your needs list to the Logistics Coordinators
  • Ensure all vendor products meet festival and university requirements
  • Organize for all vendors to submit appropriate mayments and paperwork to the festival and university
  • Collaborate with Parking Coordinators to organize venor arrivals and departures, as well as permits
  • Communicate efficiently with vendors during application periods and during the festival
  • Assist in recruiting volunteers to help direct and oversee vendors' needs before, during, and after the festival
  • Responsible for marking vendor spaces on the quad and helping vendors locate them and set-up

[Obligations for ALL WEF members]

  • Attend weekly meetings starting Fall Quarter until the festival
  • Must be available for the Weekend of the Festival: May 12-14, 2023
  • Must commit to helping set up and clean up the days leading up to the festival (May 10-11, 2023) and the day after the festival (May 15, 2023)
  • Must submit a monthly Volunteer Report to Directors online



  • Interested in leadership positions
  • Knowledge/Familiar with Google Drive and its functions
  • Organizational skills
  • Punctual
  • Detail-oriented
  • Dependable and self-motivated
  • Excellent communication skills
  • Works well with others
  • Experience in leadership or event planning preferred
  • Experience in customer service required
  • Knowledgeable about cultural appropriation

Supplemental Questions

  1. Describe why you are qualified for this position and how it relates to your interests.
  2. Please list previous experience as it pertains to the position.
  3. Please briefly discuss the role of the UC Davis Principles of Community and your understanding of diversity and cultural competency.

Approved ___________________________________________________________________________ Date ____________________________

All student assistant positions are subject to all entitlements in Policy & Procedures for Staff Member (PPSM). See PPSM Policy & Procedures 3, Exhibit A and Exhibit B. Volunteer positions are subject to all entitlements in Policy & Procedure Manual 380 – Section 08, Volunteer Services. UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) is strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.